Missionary Itineration Funding Policy
Western North Carolina Conference
Western North Carolina Conference
Funding for itineration is limited. The budget for itineration in the WNCC is less than $500 per year. Thus, the following regulations have been set and shall be sent to all churches hosting missionaries prior to the hosting.
Travel TO/FROM WNCC:
The WNCC will not be responsible for travel to/fro the Conference boundaries. It will be the responsibility of the General Board of Global Ministries to bring the missionaries to the airport/bus station closest to the first speaking engagement. If driving, GBGM has the responsibility of paying mileage up to the first speaking engagement.
Pick Up/Drop Off:
The WNCC has the responsibility of picking up missionaries at the airport/bus station upon coming into the Conference. If driving, WNCC has the responsibility of paying mileage from the first speaking engagement through the last speaking engagement. Mileage shall be paid at .55 per mile with a proper mileage voucher and W-9 on file.
Church Responsibility:
Churches shall be responsible for hosting the missionary while at the churches. If speaking at more than one church per day, arrangements shall be made between the churches for the missionary’s hosting. Hosting includes room and board from the speaking engagement until the next speaking engagement (some flexibility between churches needs to be experienced – i.e. suppers on nights before morning speaking).
Churches shall be responsible for reimbursing the Conference for mileage paid to the missionaries. Churches shall be responsible for the mileage TO their church from the last speaking engagements. Funds should never be given to the missionary for mileage, housing, or projects. Funds should be sent to the Conference Office, c/o Office of Mission / Outreach, as soon as possible.
Speaking Times:
Priority shall be given to churches in Covenant Relationship with a missionary and churches supporting projects in the country where the missionary is stationed. As the date for the itineration nears, other churches shall be contacted to fill in dates. The Office of Mission / Outreach may arrange the missionary’s schedule, ask a Covenant Church to help arrange the missionary’s schedule, or the missionary may arrange his/her own speaking schedule.
Non-Speaking Times:
If the Office of Mission / Outreach or someone working on its behalf arranged the schedule for a missionary itinerating in the conference, and the missionary has dates/times not covered by churches, the Office of Mission / Outreach shall be responsible for hosting the missionary. If funds are not available for this need, the Office of Mission / Outreach shall contact the General Board of Global Ministries informing them of the situation. If funding cannot be worked out, the missionary will not be allowed to itinerate in the Conference.
If the missionary has arranged his/her own itinerary, then the Office of Mission / Outreach IS NOT responsible for non-speaking times.
If a missionary wishes to add time to his/her schedule for “personal time” the WNCC is not responsible for hosting during this time.
If a missionary wishes to bring children, thus adding to the cost (lodging, transportation, board), the WNCC is not responsible for expenses of the children.
Travel TO/FROM WNCC:
The WNCC will not be responsible for travel to/fro the Conference boundaries. It will be the responsibility of the General Board of Global Ministries to bring the missionaries to the airport/bus station closest to the first speaking engagement. If driving, GBGM has the responsibility of paying mileage up to the first speaking engagement.
Pick Up/Drop Off:
The WNCC has the responsibility of picking up missionaries at the airport/bus station upon coming into the Conference. If driving, WNCC has the responsibility of paying mileage from the first speaking engagement through the last speaking engagement. Mileage shall be paid at .55 per mile with a proper mileage voucher and W-9 on file.
Church Responsibility:
Churches shall be responsible for hosting the missionary while at the churches. If speaking at more than one church per day, arrangements shall be made between the churches for the missionary’s hosting. Hosting includes room and board from the speaking engagement until the next speaking engagement (some flexibility between churches needs to be experienced – i.e. suppers on nights before morning speaking).
Churches shall be responsible for reimbursing the Conference for mileage paid to the missionaries. Churches shall be responsible for the mileage TO their church from the last speaking engagements. Funds should never be given to the missionary for mileage, housing, or projects. Funds should be sent to the Conference Office, c/o Office of Mission / Outreach, as soon as possible.
Speaking Times:
Priority shall be given to churches in Covenant Relationship with a missionary and churches supporting projects in the country where the missionary is stationed. As the date for the itineration nears, other churches shall be contacted to fill in dates. The Office of Mission / Outreach may arrange the missionary’s schedule, ask a Covenant Church to help arrange the missionary’s schedule, or the missionary may arrange his/her own speaking schedule.
Non-Speaking Times:
If the Office of Mission / Outreach or someone working on its behalf arranged the schedule for a missionary itinerating in the conference, and the missionary has dates/times not covered by churches, the Office of Mission / Outreach shall be responsible for hosting the missionary. If funds are not available for this need, the Office of Mission / Outreach shall contact the General Board of Global Ministries informing them of the situation. If funding cannot be worked out, the missionary will not be allowed to itinerate in the Conference.
If the missionary has arranged his/her own itinerary, then the Office of Mission / Outreach IS NOT responsible for non-speaking times.
If a missionary wishes to add time to his/her schedule for “personal time” the WNCC is not responsible for hosting during this time.
If a missionary wishes to bring children, thus adding to the cost (lodging, transportation, board), the WNCC is not responsible for expenses of the children.
